The purpose of a Maintenance Plan MP is to describe the best means to maximize equipment operational availability, while minimizing equipment downtime. Once developed, the MP will typically identify PM task descriptions and schedules, troubleshooting, corrective maintenance repair task descriptions, and spare parts identification, stockage quantity , and any unique storage requirements.
This information will be incorporated in the manual, both as tabular data and text. Preventive maintenance PM data includes equipment tag information, procedures, replacement parts, special tools, lubrication requirements, service providers, warranty information, etc.
Construction-Operations Building information exchange COBie —If specified based on the draft guide specification , COBie facilitates the capture of real-time as-built asset information by using the collection of contractor submittals. Stretching out the process avoids the tsunami of information at handover. It is important to analyze and evaluate a facility from the system level, then develop procedures to attain the most efficient systems integration, based on as-built information and the Maintenance Program philosophy.
They typically include the following:. The elements of narrative text pdf, html, xml, etc. One caution relative to linking to internet sources is that of security. The Owner's information technology IT department should be consulted in these instances. Screens can be printed on demand. This in itself may require the performance of a task and skills analysis to ensure that any given facility is staffed appropriately.
COBie is a method of capturing information typically required during construction and provided to Owners, typically the same information that is required at project handover. When system-level manuals are specified, contractors who may not have the capability internally will typically outsource subcontract the effort. Challenges arise in both new and old facilities, although the types of concerns may differ. For example, even a brand-new building may have problems with inadequate air circulation, which can lead to indoor air quality IAQ problems unless remedied.
Older buildings, on the other hand, more frequently face age-related issues such as inefficient energy systems that can lead to uncomfortable indoor climate and high utility bills. What causes facilities problems? Certainly extreme environmental conditions and a lack of maintenance funding contribute to building deterioration.
But many facilities problems are not a function of geography or socioeconomic factors but are, instead, related to maintenance staffing levels, training, and management practices. The underlying message in the ad was clear: If you spent a few dollars now to change the filter in your car, you could avoid more expensive repairs in the future.
Thus, an organization must plan to meet the challenges of effective facilities maintenance. It is simply too big of a job to be addressed in a haphazard fashion. After all, the consequences affect teaching and learning, student and staff health, day-to-day building operations, and the long-range fiscal outlook of the organization.
A sound facilities maintenance plan serves as evidence that school facilities are, and will be, cared for appropriately. On the other hand, negligent facilities maintenance planning can cause real problems.
Large capital investment can be squandered when buildings and equipment deteriorate or warranties become invalidated. Failing to maintain school facilities adequately also discourages future public investment in the education system. However, school facilities maintenance is concerned about more than just resource management. It is about providing clean and safe environments for children. It is also about creating a physical setting that is appropriate and adequate for learning.
A classroom with broken windows and cold drafts doesn't foster effective student learning. However, neither does an apparently state-of-the-art classroom that is plagued with uncontrollable swings in indoor temperature, which can negatively affect student and instructor alertness, attendance, and even health. School facilities maintenance affects the physical, educational, and financial foundation of the school organization and should, therefore, be a focus of both its day-to-day operations and long-range management priorities.
Effective facilities maintenance extends the life of older facilities and maximizes the useful life of newer facilities.
Meeting legal standards with regard to facilities maintenance is the bare minimum for responsible school management. Planners must also strive to meet the spirit of the laws and the long-term needs of the organization.
Because facilities maintenance planning is constrained by real world budgets, planners must often think in terms of trade-offs. Thus, they must weigh routine tasks against preventive maintenance that pays off only over the long run, while always needing to be prepared for emergency responses to broken air conditioners, cracked pipes, and severe snow storms. The difficult job of planning for facilities maintenance is most effective when it relies upon up-to-date information about the condition and use of buildings, campuses, equipment, and personnel.
Thus, staff who are intimately involved in the day-to-day assessment, repair, and maintenance of school facilities must also play an active role in the facilities maintenance planning process.
Yet facilities maintenance planning is not solely the responsibility of the facilities department. Effective planning requires coordination of resources and commitment at all levels of the education organization. Our vision for this Planning Guide for Maintaining School Facilities is to encourage information-based decision-making in this crucial, yet often overlooked, aspect of schools management. Because no two school districts face precisely the same challenges, this Planning Guide does not attempt to provide a single template for an all-inclusive facilities maintenance plan.
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